Policies | THE R CHILD
2024 Center Avenue, 2nd floor. Fort Lee, NJ. 07024

The Renaissance Child STEAM and Robotics Camp

Summer 2024 Policies and Procedures

Description

The Renaissance Child offers comprehensive summer camp programs for ages 2.5 - 16. These programs will help kids retain knowledge and learn new material in a fun, hands-on environment. Our Summer Camps will offer a wide range of age-appropriate activities, such as STEAM, Robotics, Arts & Crafts, Music, and more! Weather permitting, we may take classes outside and explore our surroundings (written consent required- please see release form).

Who Can Participate

STEAM Camp is designed for children ages 2.5-16

How to Register

You may register online at: https://www.therchild.com/camps/, or in person. You may pay with a credit card online. If registering in person we accept check or exact cash at our office location and please make all checks payable to The Renaissance Child LLC. Please call or email to set up a time to register in person. Registration will be open all summer as long as space is available.

Camp Dates and Times


June 24 - Sept 3
9:00AM - 3:00PM Full Day (Extended day 3PM-5PM)
Extended day - extra charge

Discipline policies and Practices

Camp staff and campers shall be prohibited from taking the following actions against any camp: deprivation of food, isolation, subjecting to corporal punishment or abusive physical exercise, as a means of punishment.

The camp director shall maintain reasonable groupings of campers according to the age and capabilities of each camper in all activities.

Any camp owner, operator, director, counselor, or other employee who has reason to believe that a camper has been or is being subjected to any form of hitting, corporal punishment, abusive language or ridicule, or harsh humiliating or frightening treatment, or any kind of child abuse or neglect by any person shall immediately report such allegations to the Department of Children and Families, child abuse hotline at 1-877-NJABUSE (652-2873), or TTY or TDD 1-800-835-5510.

Staff Policies and Practices

All teachers and staff of The Renaissance Child have completed a criminal history check and sex-offender registry check. The Director is BLS, CPR, & First aid Certified. Staff members must be present at all times.

All staff must sanitize as soon as they enter the studio. All staff must provide their own mask and wear it throughout the day. All staff must maintain clean areas. One (1) staff member must be with the campers at all times.

Role of Camp Director shall develop and follow camp policies and procedures. Camp Director will train all staff members on the following:

  • Personnel Policies and Practices
  • Job Descriptions
  • Disciplinary Policies
  • Basic Principles of emergency first aid, blood borne pathogens, infection control, and hand washing practices.
  • Emergency Procedures
  • Daily Health Surveillance Procedures
  • Lost Camper Policies
  • Lost Swimmer Policies

Camp Director will develop and implement a program on staff training on issues related to Child Abuse, neglect, not limited to the understanding of staff members responsibilities, reporting, recognition, and observation of campers. Training can be found here:https://www.childwelfare.gov/pubPDFs/acts.pdf

Staff training will include infection control strategies such as handwashing, social distancing, limiting non-essential visitors, limiting large group gatherings, and field trips. Suspected or confirmed COVID-19 isolation, notification, response. Facility management of cleaning and disinfecting, groups of campers, and food service social distancing and handwashing.

Job descriptions

Title: Lead Teacher | Supervisor: Camp Director

General responsibilities: Responsible for organizing every day camp curriculum, providing daily supervision and safety of a group of campers

Specific duties:
Plan and supervise the daily activities of the group. Plan and oversee camper activities. Guide and teach a range of outdoor activities. Take daily attendance of the group and report absences. Report any illness or injury. Escort the group to and from all activity areas and trips. Teach and supervise organized games, team sports, free play and assist the specialist. Conduct on-going evaluations of the assistant counselors and counselors-in-training. Ensure camper safety and monitor their activities. Set up and ensure recreation equipment is secure and stored properly. Supervise campers during meals Instruct campers in daily routines and cleanup tasks. Follow safety and emergency procedures and guidelines. Work one-on-one with campers. Instruct and organize camper projects (arts and crafts, dramatics, etc.) May perform administrative tasks (filing, record keeping, etc.) as needed.
Qualifications: The teacher must have experience in camping and supervision of children or have completed a training course acceptable to the Department. Must have the ability to conduct organized games, to teach and supervise staff and campers, and to schedule activities. Must have the energy, motivation and skills needed to work with children out-of-doors, willingness to accept guidance and supervision, and a sense of patience and self-control.

Teacher Assistant | Supervisor: Teacher

General responsibilities: Responsible for the daily supervision and safety of a group of campers.

Specific duties:
Plan and supervise the daily activities of the group. Take daily attendance of the group, report absences, screen kids for COVID-19 symptoms. Keep a log of all sanitizing done each day and cleaning log by the end of the day. Report any illness or injury. Escort the group to and from all activity areas and trips. Make sure kids wash their hands before and after lunch and snack. Teach and supervise organized games, team sports, free play and assist the specialist. Keep the classroom clean, help teacher to prepare for activities. Make sure that all computers, tablets, robotics sets are charges and organized. Conduct on-going evaluations of the assistant counselors and counselors-in-training.
Qualifications: Must be at least 16 years of age. The counselor must have experience in camping and supervision of children or have completed a training course acceptable to the Department. Must have the ability to conduct organized games, to teach and supervise staff and campers, and to schedule activities. Must have the energy, motivation and skills needed to work with children out-of-doors, willingness to accept guidance and supervision, and a sense of patience and self-control.

Academic Summer Camp Organizational Chart

Supervision of Campers

Staff Orientation and training must be completed by all personnel and documented in the Staff Orientation and Training log. In cases of emergency another staff member of The Renaissance Child team may substitute. A criminal background check and sex offenders check must be completed for substitute teachers. Every Monday the health director conducts an orientation for the students and explains Emergency procedures in case of fire, thunderstorms, walking to the playground, and no-bullying behavior.

Health Standards

The Health Director is certified in BLS, CPR and First Aid. We will have on-site and off-site parental consent for emergency medical treatment for all campers, as well as a medical log. First aid supplies are available with appropriate items and restocked within 48 hours of use. Cleaning of the classrooms will be in accordance with the CDC's Guidance. All shared materials will be disinfected between uses. A log will be kept of all sanitizing done each day. The staff member sanitizing is responsible to sign off when completed. A Screening Log for COVID-19 symptoms will be completed and kept on file each day for campers and staff. A completed and signed Release Form is required for all campers, which allows us to know which local Hospital you prefer in case of emergency and allows your child to walk to the playground and have photos taken.

To prevent the spread of COVID-19, proper handwashing etiquette requires all staff and campers to wash their hands thoroughly for 20 seconds using an antibacterial hand soap. All Staff and Campers must practice respiratory etiquette by wearing face coverings when social distancing can’t be maintained, and reporting illness to the camp Health Director or other healthcare personnel immediately.

Promoting Healthy Hygiene Practice

  1. Reinforce proper hygiene techniques, such as, washing hands and covering coughs and sneezes.
  2. Reinforce face coverings for staff as well as when it is appropriate for children.
  3. Make sure to have an adequate supplies of soap, hand sanitizer, disinfectant wipes, and tissues
  4. Practice frequent hand washing with soap and water for at least 20 seconds, and will be required to wash their hands upon arriving, before meals or snacks, after going to the bathroom, and prior to leaving for home

Medical Forms

All parents/guardians must submit a completed and signed/dated medical form by a physician for each attending child. All medical forms must be dated within one year of the current camp season start date. Any physician indication of asthma or food allergy on your child’s medical form will require a separate care plan from your child’s physician to be submitted to The Renaissance Child for approval before your child can begin camp. You may register for camp without a medical form, but your child may not attend camp until your child’s form is reviewed and approved by The Renaissance Child. You will be notified if further action needs to be taken regarding the medical form. You can find the medical form here: NJ State Pediatric Medical Form

Emergency Release

In the event any child should become injured or ill at The Renaissance Child, our staff will arrange for whatever emergency medical care is deemed necessary and reasonable at the time, including calling local EMS and transportation to a local hospital if needed. (Please state on release form which hospital is preferred)

Sicknesses

In the event that your child is sick during camp season, please refrain from sending your child to camp. Please make other arrangements as necessary. If your child is showing any symptoms of being sick, they will be isolated from other campers and parents/guardians will be called to immediately pick up the child. No refunds for missed days due to sickness. For the safety of all our campers and teachers, please use the following guidelines:

  • Fever- The child should remain at home with a fever greater than 100.4°. The child can return to camp after he/she has been fever-free for 24 hours (without fever-reducing medicine such as Tylenol or Motrin).
  • Vomiting- If your child has vomited during the night, the child should not be sent to camp. The child can return to camp only after being symptom-free for 24 hours.
  • Diarrhea- If your child has had three or more watery stools in a 24-hour period, the child should be kept home. A child with diarrhea should stay at home and return to camp only after being symptom-free for 24 hours.
  • Colds- A good rule of thumb is to keep a child home at the beginning of a cold... the most infectious time and when he/she feels the worst. Please keep your child at home if he/she is experiencing discomfort that would interfere with his/her ability to participate in camp (i.e. uncontrollable coughing, severe lack of energy). If your child experiences green nasal discharge that continues throughout the day, or a cough lasting longer than ten days, or is accompanied by fever or chills and is productive of discolored sputum, consult with your physician. Return to camp when the child does not have a persistent cough and feels well.
  • Cough or congestion: The child should remain home if the cough or congestion interferes with breathing and/or if wheezing.
  • Chicken pox: The child should stay home until there are no new spots and all old ones are scabbed over. Usually this requires a child to stay home seven to ten days.
  • Conjunctivitis (pink-eye): Following a diagnosis of bacterial conjunctivitis, the child may return to camp 24 hours after antibiotic treatment is started. Campers with viral infection may return when eyes are clear.
  • Coxsackievirus (Hand, Foot and Mouth Disease): The child must stay home during the acute phase/stage of illness while fever or lesions exist.
  • Head lice: The child may return to camp, only after treatment and when hair is free of nits. The child’s head will be checked by staff prior to admittance to camp.

Medications

Only medications prescribed by a doctor and with written authorization and instructions will be allowed to be administered. Any emergency allergy medication (such as an epi-pen) should be brought with your child every day (see MEDICAL FORMS above for requirements). All Medications must be labeled and will be stored properly and in a secure area. Any unused medications will be returned to the parent or destroyed if unable to return.

Safety Standards

Crossing Streets
Anticipate movement of vehicles with the right of way.
Wait at the corner for the first full WALK cycle or at the STOP sign for oncoming vehicles to be fully stopped.
Walk at a child's pace. Don't run.
Adhere to traffic rules for pedestrians crossing the street. In crossing streets, suggested precautions are to instruct counselors to:
A teacher leaves the group, takes and holds a position facing potential oncoming vehicles having the right of way. Counselor waits until the last child has safely crossed the street.
A counselor walks at the head of the group, crossing the street.
Children proceed in two's, with their buddy.
A teacher follows at the end.
The First Aid kit must be brought to the playground.

If a Staff member or Camper displays any of the COVID-19 signs and symptoms COVID-19 they are to stay home. People with COVID-19 have had a wide range of symptoms reported – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

To prevent the spread of COVID-19, proper handwashing etiquette requires all staff and campers to wash their hands thoroughly for 20 seconds using an antibacterial hand soap. All Staff and Campers must practice respiratory etiquette by wearing face coverings when social distancing can’t be maintained, and reporting illness to the camp Health Director or other healthcare personnel immediately.

Emergency procedures

In case of fire the children have to be evacuated first, before any attempts are made to extinguish a fire. All personal belongings have to be left at the studio. Kids have to follow one of the staff members to exit the building. The last to exit has to be a health director making sure that all kids are left the facility.

Fire drills and orientation will be conducted within 48 hours of the start of camp and then every two weeks. The staff will be receiving responsibilities for firefighting.

Lost child

If a child has been separated from the group or lost, a staff member has to assemble children in a secure place under supervision. Notify the director and institute a systematic search, beginning with high-risk areas, notify local authorities. Maintain communication with the director. If search is unsuccessful, notify police and parents.

Medical emergency

A camper or staff member may sustain an injury or suffer an illness that requires prompt action to be taken at the site of occurrence. A plan for prompt action, written, presented to the entire staff in training sessions, and posted in strategic places, is necessary. What follows is a suggested plan of action:

Thunderstorm and Lightning Plan

  • When outside at the first sign of an approaching thunderstorm and lightning, staff and campers are instructed to seek shelter in a nearby building.
  • In the building, stay away from windows and open doors facing large trees. Avoid touching large metal objects such

Summer Camp Registration and Cancellation Policy

  • A $50 processing fee applies to all refunds.
  • Full tuition refunds will be given for cancellations with a 6-week notice before the first day of The Renaissance Child camp - 06/24/2024 (minus the $50 processing fee).
  • 50% refund will be issued for cancellations with a 3-6-week notice before the first day of The Renaissance Child camp - 06/24/2024.
  • No refunds or credits will be given with less than a 3-week notice before the first day of The Renaissance Child camp - 06/24/2024.
  • Switching camp weeks is allowed depending on availability and at the discretion of the Camp Director. After June 1, a $20 switching fee will be applied.
  • In cases of cancellations due to major illness and/or family emergency, refunds will be assessed on a case-by-case basis at the discretion of the Director.
  • If a child is sick, that child will not be able to return to camp until cleared by their doctor. No refunds will be issued in this regard.
  • TRC reserves the right to remove any child without refund due to unacceptable behavior or if children are registered for the incorrect age group/grade level.
  • TRC reserves the right to cancel, reschedule, or change programs as needed.
  • Please schedule your child’s doctor check-ups in advance and allow at least one week for us to process your child’s camp forms.

Students without all camp forms correctly filled out, submitted and verified by the camp director will not be admitted.

Failure to validate all camp forms 7 days before the first day of camp will result in forfeiture of your registration fee as well.

These policies are necessary to cover the costs we incur when we commit to you to have camp available this summer.

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